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Full policy

Privacy and personal data

Data privacy is the protection of personal data. Arup is committed to protecting the personal data we hold about our staff, clients and others. Our core data privacy values are contained in the Privacy Statement.

In order to provide access to this site, we need to collect and store personal information about you. To find out how Arup uses your personal data more generally, please see our Arup.com privacy notice.

For the Arup Design Programme: If you have any further queries please refer to Ahead Partnership privacy notice that has previously been shared with you.

 

What information do we collect?

We collect the following data provided to us at the time you create an account on ext-moodle.arup.com including:

• Name
• Email address
• Country where you are based (where applicable)
• School (for Arup Design Programme only)
• Company or Organisation (where applicable)

We also collect data about your activity on the site, including user logs, any documents you submit and any contributions made e.g. to discussion forums.

 

Why do we collect your information and what do we do with it?

We collect and use your personal data so we can deliver our contractual obligations to you as a user of Moodle by providing you with access to the Moodle platform including courses, accompanying resources and activities such as online assignment submissions, questionnaires and discussion forums.

We will use your personal data for the following purposes:

• To create an account on this site and provide access to information held on the site
• To enable you to contribute content e.g. submitting assignments and posting on discussion forums
• To control access to different parts of the system
• For system administration and provision of helpdesk support to users
• To report on course, activity and resource access and completion and on course data such as grades, submissions and content uploaded

 

Who has access to your information on Moodle?

Your information will be accessible to the Arup University Systems Team for the purpose of site administration and to provide help and support for users. Other people may access your information as follows:

• Arup IT staff members in order to provide first-line support and for management of the Moodle database
• Arup Learning and Development or Project team(s) to administer courses and manage content
• Tutors/trainers associated with specific courses to enable interaction with participants and access to assignments e.g. for grading purposes.

 

Who your information is shared with

Your information may be shared with other individuals in Arup for reporting and auditing purposes, for example to enable compliance reporting for mandatory training.

For courses in collaboration with external organisations e.g. Masters Modules, your information, including any documents you submit, may be shared with the external organisation, including with external course trainers.

Arup Design Programme your personal data will not be shared with anyone outside of the programme and removed inline with the Data retention policy below.

 

Data retention

Your personal data is stored as long as your account is active. We take all reasonable steps to retain personal information only for the period necessary to fulfil the purposes outlined in this policy.

All participant accounts are deactivated 3 months after the end of the course, and data will be deleted within 6 months of this date.

Arup Design Programme participant accounts are deactivated 2 weeks after the end of the programme, and data will be deleted within 1 month of this date.

 

Your Rights

You have the right to access the personal information that is held about you by Arup. If you wish to request a copy of this information please email privacy@arup.com including ‘Ext Moodle’ and the name of the course(s) you have access to in the subject line.

You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or to receive an electronic copy of the personal information you provided to us. These rights are subject to the standard exemptions listed in data privacy laws. If you have any questions about this privacy notice or your rights please contact us at:

moodle@arup.com

or the

Data Privacy Manager - Ext Moodle
Arup, 8 Fitzroy Street, London, UK, W1T 4BJ. UK

 

How do I complain?

If you are not happy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/

Full policy

What are Cookies?

Cookies are files containing small amounts of information, which are downloaded to your computer or mobile device by websites that you visit. They can be used to improve your experience of using a website, for example, by remembering your language selection or 'personalising' content based on your location as well as to provide information to the owners of the site.

Cookies can be first party (set by us) or third party (set by another company when you visit our website e.g. Kaltura or You Tube). These are used both for the purposes of understanding user engagement and improving your experience, as well as serving more relevant content and adverts.

Websites must get consent to send cookies to your computer or mobile device unless the cookies are strictly necessary to provide services to you. While the information does not usually directly identify you, details such as the device, operating system and type of browser may be considered personal data as it helps to create a more personalised web experience.

The website www.aboutcookies.org provides detailed information about website cookies and how to manage and remove them using your browser.

 

What happens if I disable cookies?

If you disable cookies completely, Moodle won't work properly.

 

How Ext-Moodle uses Cookies

When you use and access the ext-moodle.arup.com, we may place a number of cookies files in your web browser. These cookies are essential to the running of the site and if disabled you will not be able to use Moodle.

 

1st Party Cookies:

• MoodleSession: This Essential Cookie must be allowed for Moodle to work. It is only used when you are logged in to Moodle or your browser is open. It remembers your username between pages and provides a bit of consistency. As soon as you log out or close your browser, the MoodleSession cookie will be removed.
• __cf_bm: This cookie is necessary for Cloudflare’s bot solutions to function properly. The cookie contains information related to the calculation of Cloudflare’s proprietary bot score and, when Anomaly Detection is enabled on Bot Management, a session identifier. The information in the cookie (other than time-related information) is encrypted and can only be decrypted by Cloudflare. The __cf_bm cookie is generated independently by Cloudflare, and does not correspond to any user ID or other identifiers in a ext-moodle.arup.com’s web application. This cookie expires after 30 Minutes of continuous inactivity by the end user.

Authentication: If you authenticate using Azure Active Directory / Microsoft, this platform uses various cookies to enable this process. Please refer to their Privacy Policy for more details including how they use cookies.

• Microsoft - https://privacy.microsoft.com/en-us/privacystatement
• Azure AD - https://docs.microsoft.com/en-us/azure/active-directory-b2c/cookie-definitions

 

3rd Party Cookies:

We are not responsible for any links to content on or embedded from external sites e.g. You Tube that might use cookies for analytics and advertising purposes. Please refer to the relevant external site “Cookies / Privacy Policies” for more details on how they might use your data.

 

Disabling Cookies and More Information

Alternatively, most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org

If you have any queries about our use of cookies please contact us at:

moodle@arup.com

or the

Data Privacy Manager - Ext Moodle
Arup, 8 Fitzroy Street, London, UK, W1T 4BJ. UK

Full policy

Ext Moodle software: Arup Ext-Moodle landing page and portal
Terms of Use 05 April 2022

It is important to us that the Service provides you with a helpful and reliable experience. To protect our rights and yours, we have prepared the Terms of Use that apply to all users of the Service. If you have any questions concerning the Terms of Use, please Contact Us.

This is a legal agreement between you and Ove Arup & Partners International Limited (“Arup”). It sets out the sole basis on which you may use our Ext-Moodle website and portal (“Service”). By using the Service, you are deemed to have accepted the terms of this agreement.

Please read these terms carefully. They contain important information about your account and the rights and liabilities of you, Arup and other users of the Service (“Other Users”). To help with your understanding of this agreement, we have preceded some key terms with non-binding summaries in italics.

Arup may make changes to the Service and/or these terms and conditions from time to time by updating this page. Whilst we will try to notify you of any material changes, we may not notify you of every change. You should check this page from time to time to ensure you remain happy with these terms.

Where you are using the Service, references to “you” in these terms and conditions refers to you as an individual.

If you have any queries or would like to give notice of any matters under or in connection with these terms and conditions, please contact us at moodle@arup.com.

 

Your Account

1. Subject to you complying with these terms and conditions, you have a non-exclusive, non-transferrable right to access and use the Service throughout the duration of this agreement.
2. You will need to set up an account to use the Service. To do this, you will need to provide us with certain information (“Account Information”), including your name, email address, and an organisation or reference number.
3. Each login must only be used by one individual person. A single login shared by multiple people is not permitted.
4. The Account Information must be current, accurate and complete, and you must ensure it remains so for as long as your account is active.
5. Some of your Account Information may be viewable by Other Users, and used by Arup and Other Users to communicate with you. Note that this will only be as part of ordinary use of the Service whereby Users may be able to see the names of Other Users via the directory or if they have added a comment to the Service, or if they have contributed content to the Service; sensitive information such as encrypted passwords will not be shared with Other Users by Arup.
6. Arup shall exercise reasonable skill and care to ensure that the Service contains appropriate administrative, physical, and technical safeguards for protection of the security and integrity of your Account Information. Otherwise, you are responsible for maintaining the security of your account and any associated password(s). Arup cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.
7. Your account must be managed by a human being at all times. Arup does not allow for accounts to be set up or operated by “bots”.

 

Use of the Service

Summary: You must not use the Service in any improper way, including using software to interfere with the website and its content or harvest information. Certain aspects of the Service’s operations (such as hosting) are carried out by third parties, and you consent for us to disclose/transmit data and information as necessary to those parties in order to properly run the Service.

We may delete or disable your account if you breach any term of this agreement.

8. You are responsible for all activity that occurs under your account, even when it is used by others who have logins under your account or by unauthorised third parties. You must never:
   1. use the Service for any illegal or unauthorised purpose;
   2. in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright or trademark laws);
   3. modify, adapt or hack the Service or modify another website so as to falsely imply that it is associated with the Service, Arup, or any of Arup’s affiliates, projects or other services;
   4. reproduce, duplicate, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service without the express written permission of Arup;
   5. directly or indirectly use your account in order to upload, post, host, or transmit unsolicited email, SMSs, "spam" messages or any material that is offensive, threatening, libellous, defamatory, pornographic, obscene or otherwise objectionable;
   6. transmit any worms or viruses or any code of a destructive nature; or
   7. otherwise interfere with the proper working of the Service, or with Other Users’ use of the Service.
9. You understand and agree that:
   1. Arup uses third parties to provide the necessary hardware, software, networking, storage, related technology third-party vendors and hosting required to run the Service; and
   2. the technical processing and transmission of the Service, including your Account Information, may be transferred unencrypted and involve (i) transmissions over various networks; and (ii) changes to conform and adapt to technical requirements of connecting networks or devices.
10. Arup is not obliged to maintain the Service indefinitely, and we may cease providing the Service at any time without notice. If any technical support functions are provided, they are done so entirely at Arup’s discretion.
11. You may not access the Service:
    1. other than through the documented user interface;
    2. through any program code that is not currently a part of the Service; or
    3. By way of any form of “screen scraper” or other automated process, particularly in relation to the Service’s human-machine interface.
12. Arup may, without incurring any liability to you, temporarily disable or permanently delete your account and/or terminate this agreement at any time if you breach any term of this agreement.

 

Content Created by Others

Summary: Arup has no responsibility for content produced by others. Although we curate and moderate material hosted on the Service, we can’t guarantee that you will never be exposed to controversial or objectionable content authored or contributed by third parties. You similarly take responsibility for any and all material you post or upload under your account.

13. Any content, opinions, thoughts, ideas, plans or strategies expressed and/or posted by third parties on or to or in relation to the Service are solely those of the relevant third party/ies, and do not reflect those of Arup. Whilst Arup prohibits offensive conduct and content on the Service, Arup cannot be responsible for all content on the Service, and you nonetheless may be exposed to such materials. In this regard, you agree to use the Service entirely at your own risk, and acknowledge that Arup shall have no liability to you in relation to content uploaded by Other Users on the Service. You are responsible for all content posted/inputted by you and activity that occurs under your account (even when such content is posted by others who have accounts under your account or by unauthorised third parties using your account), including actual or alleged infringement of intellectual property rights and/or confidentiality.

 

Rights to Content – Definitions

Summary: definitions of content which relate specifically to the licences in this agreement, for ease of reference.

14. In this agreement:
    1. “Material” means any and all written works, eLearning packages (e.g. SCORM), software, scripts, code, models, graphics, photos, sounds, music, videos, data, information and all other documents, files and materials, in any format;
    2. “Service Content” means Material comprising the Service, except Other Users’ Content and Your User Content;
    3. “Other Users’ Content” means Material uploaded and/or posted by Other Users to the Service; and
    4. “Your User Content” means Material uploaded and/or posted by you to the Service.

 

Rights in the Service

Summary: You don’t have any rights to IP in the Service or any of Arup’s proprietary materials, such as logos etc. – these belong to Arup Group and its licensors.

If Arup’s right to host any material on the Service is terminated or discontinued, Arup will remove such material from the Service, and if appropriate may notify its users.

15. Arup and/or its affiliates and licensors are the owners of all intellectual property rights in the Service Content. This agreement does not grant you or any Other Users any rights to, or in, patents, copyright, database right, trade secrets, trade names, trade marks (whether registered or unregistered), or any other rights or licences in respect of the Service and/or the Service Content and/or Other Users’ Content. This agreement is not a licence to software, so no rights to decompile etc. any software arise by virtue of the Software Directive 2009/24/EC or otherwise.
16. You remain the author of any intellectual property rights in Your User Content. You grant Arup a non-exclusive, irrevocable, perpetual licence to use Your User Content to provide the Service (including any improvements thereto and/or research thereon) to you and other users. You warrant that you have adequate rights and permissions to upload and/or post Your User Content to the Service.
17. If and to the extent that Arup is unable to secure continuing access to use and host any Material on the Service, Arup will cease making such material accessible through the Service and, if appropriate, will exercise reasonable endeavours to notify you of the fact.

 

Personal Data

Summary: If you provide us with any personal information we will ensure it is handled in compliance with applicable data protection legislation.

18. Any personal information we obtain through your use of the website, including your Account Information, is subject to our Privacy Policy, which can be found at https://ext-moodle.arup.com/admin/tool/policy/view.php?policyid=1 and is incorporated by reference into this agreement.

 

Submissions

Arup always welcomes suggestions and comments regarding the Service. Notwitstanding the foregoing, any comments or suggestions submitted to the Service or Arup, either online or offline, will become Arup's property upon their submission. This policy is intended to avoid the possibility of future misunderstandings when projects developed by Arup might seem to others to be similar to their own submissions or comments.

 

Liability

Arup is offering the Service to users free of charge. We expect users to take this into account, and not to make claims against Arup for the Service’s functionality, unavoidable maintenance or downtime, routine bugs etc.

You must ensure you exercise your discretion and obtain properly qualified independent advice regarding any important material on the Service which you would like to use.

19. The Service is made available to you on an “as is” basis, on the express understanding that no representations or warranties, express or implied, are made regarding its performance or the accuracy, validity or completeness of any Material or information in the Service. To the maximum extent permitted by law, Arup disclaims all warranties, express, implied, statutory or otherwise, including but not limited to fitness for a particular purpose, merchantability, title, quality, and noninfringement. Arup does not warrant that:
    1. the Service will meet your specific requirements;
    2. the Service will be uninterrupted, timely, secure, or error-free;
    3. the results that may be obtained from any analysis or use of the Material will be accurate or reliable, or meet your expectations; or that
    4. any errors in the Service will be corrected.
20. Arup shall not be liable for:
    1. any loss of profits, loss of goodwill, loss of use, or loss of data; and/or
    2. indirect, incidental, special, consequential or exemplary damages, or other intangible losses (even if Arup has been advised of the possibility of such damages), resulting from:
       1. the use or the inability to use the Service;
       2. the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the Service;
       3. unauthorized access to or alteration of your transmissions or data;
       4. statements or conduct of any third-party on or in relation to the Service; or
       5. any other matter relating to the Service.
21. Notwithstanding any other term of this agreement, in no event shall Arup’s total liability to you in contract, tort (including negligence or breach of statutory duty), misrepresentation, breach of statutory duty or otherwise, arising in connection with the performance or contemplated performance of this agreement exceed the amount of twenty five pounds (£25). Nothing in this agreement excludes Arup’s liability for:
    1. death or personal injury caused by the negligence of Arup; or
    2. fraud or fraudulent misrepresentation.
22. You indemnify and hold Arup, its employees, subsidiaries and affiliates harmless from any and all liabilities, claims, and expenses, made against Arup by any third party due to or arising out of in connection with your use of the Service.

 

Changes to this Agreement

Summary: We may change these terms by updating this page. Whilst we will attempt to notify you of material changes, it will be for you to check these terms from time to time and ensure you remain content with them. If at any time you are not happy with these terms and conditions, your only recourse is to stop using the website and/or terminate your subscription.

23. Arup may modify this agreement at any time.
24. If Arup materially modifies this agreement it will make reasonable efforts to notify you of the change. For example, we may send a message to your email address, if we have one on file, or generate a pop-up or similar notification when you access the Service for the first time after such material changes are made. However, we are not required to notify you of all changes.
25. By continuing to use the Service after Arup has posted a modification of this agreement, you agree to be bound by the modified agreement. If the modified agreement is not acceptable to you, your only remedy is to terminate this agreement in accordance with clause 31(b).

 

Severability

Summary: If the law changes and renders any part of this agreement ineffective, the rest of the agreement remains in force.

26. If it is held under any enactment or rule of law that any provision of this agreement is void or otherwise ineffective in whole or in part then any other part and the other terms of this agreement shall continue in full force and effect.

 

Entire Agreement

27. This agreement is the complete and exclusive agreement between you and Arup which supersedes all proposals or prior agreements, oral or written.
28. Save as expressly provided herein, this agreement may not be altered, supplemented, or amended by the use of any other document(s).

 

Third Party Rights

29. The parties do not intend that any term of this agreement be enforceable by any person who is not a party to this agreement.

 

Duration

30. This agreement will remain in effect until terminated.
31. This agreement, and your rights and liabilities hereunder, will terminate immediately:
    1. upon your breach of this agreement;
    2. upon deletion of your account; or
    3. upon notification by us to you that your account is terminated (which we may give at any time, at our absolute discretion).
32. Upon termination of this agreement, you may not be permitted to use the Service again without Arup’s express written permission (which may be withheld in Arup’s absolute discretion).

 

Jurisdiction and Law

33. This agreement shall be governed by and construed in accordance with the law of England and Wales.
34. The English courts shall have exclusive jurisdiction to determine any disputes which may arise out of, under, or in connection with this agreement.